Archiving personal files of employees and orders
The HR department of BPO, as part of the design work, provides services for the preparation of documents for transfer to storage in the archive according to the requirements of legislation of the Republic of Kazakhstan.
The package of services provided includes:
- Examination of documents (selection of documents with a permanent storage period and a storage period of 75 years)
- Design of covers for formed personal files
- Numbering of sheets in the file
- Flashing of documents in an archival way (firmware in binders, with a special thread for four punctures, inserting a sheet of the witness of the case)
- Systematization of documents after a sheet-by-sheet examination of the value within the case in chronological order
- Registration of an inventory of personal files of laid-off workers
- Drawing up an inventory in Excel format for orders
Within the framework of the requirements approved by the legislation of the Republic of Kazakhstan for conducting of personnel records management and archiving of documents, a large International pharmaceutical company contacted BPO, with the query for analyzing the available documents, followed by sorting personal files and documents of dismissed employees for previous periods with further preparation of documents for transferring for archived storage. As part of the work which has been carried out by BPO consultants, in total, more than 1 000 personal files of employees and orders were prepared and transferred to the archive.
The process of completing the task, in total, took from 1.5 - 2 months of the company's work.
According to the results of the work performed and the services provided, Client was satisfied with the results and performance of BPO, expressed gratitude to all the employees who has been involved in project.
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